![]() It’s ideal if you’re traveling, or if you’re in a place with spotty Wi-Fi. In the Settings menu, you’ll find a tab for Offline, which as you might expect, is a secondary feature that allows you to access your Gmail Inbox when you don’t have a reliable internet connection. Your recipients don’t have to be active users of Gmail Drive they’ll be able to see any files you share with them. But if you do, you can easily browse through those files and attach the ones you want to your email. You won’t get much functionality out of this one unless you already have Drive files stored or shared with you. There’s no standalone app for this, so its functionality remains limited to Gmail.īecause Google Drive’s functionality is best applied to email composition, it isn’t found in the right-hand G Suite menu instead, you can find it on the bottom row of icons when you compose a new message. Within an email, you can also click the vertical ellipses to automatically add a specific email to your task list-which is ideal if you need to follow up or take action on a message you’ve received. When you accomplish a task, you can click on the circle to “complete” it, at which point it will appear in your Completed list for future reference. Similar to notes in Keep, you’ll have the opportunity to create simple items that you can manage in separate lists. Tasks is the third icon in the triumvirate of default Gmail apps, found below the icon for Google Keep. You can search through your notes to find what you’re looking for, or open Google Keep in a new tab. When integrated in Gmail, you can even tag notes as belonging to specific emails, so you can cross-reference them easily. When active, you’ll have the chance to create notes on anything you desire, and manage them in lists and sub-lists. ![]() Again, this extension is best if you’re already using Keep, though if you haven’t yet tried it, now’s a good time to start. You’ll find the icon for Google Keep underneath the one for Google Calendar, and it works mostly the same way. Of course, if you prefer to use Calendar in its own app, you can open it in its own tab by clicking on the upper-right arrow. When you have an email open, you can also click on the vertical ellipses to “Create event,” an automated way to convert any email in your Inbox into an event of its own. It’s a convenient way to see what your availability is when scheduling new meetings or events. If you’ve already been using Google Calendar, clicking this button will bring up a functional calendar, along with all the events you have scheduled for the foreseeable future. Calendar.įirst up, you can find a Google Calendar integration on the right-hand menu. Note that all these built-in features, as well as their locations, are accurate for the current version of Gmail. Let’s start with some of the built-in extensions that Gmail makes available by default. You can use most of these integrations with or without the G Suite icon enabled. You can find Gmail add-ons that meet this criterion by clicking Settings, then “Get add-ons.”įrom there, you can browse or search the G Suite Marketplace for other G Suite apps and G Suite add ons. Feel free to disagree with my assessments, but do try out both the app version and extension version where appropriate.įurthermore, many Gmail apps and Gmail extensions offer “G Suite” integrations, which appear as icons in the right-hand menu when added. I’ve done my best to keep them categorized according to the “dominant” version of the entity-either because it’s the most popular, or because it’s the most functional. There’s a gray area between apps and extensions some apps have an extension you can use to improve the accessibility of the app, while some Gmail extensions have apps that allow more functionality than the basic integration. ![]() They may or may not be a part of a standalone app. Gmail extensions include plugins or extensions, either to Gmail directly or to Google Chrome.In others, they exist as standalone apps that happen to integrate with Gmail in a way that can improve your email productivity. In some cases, they’ve been developed specifically for use with Gmail. Third-party Gmail apps are standalone apps for Gmail made by external developers.They exclude things like snoozed emails or advanced settings, which are a default part of Gmail, and Gmail alone. Built-in Gmail extensions are features that are already found in Gmail, but rely on some external service or app to function.There are a lot of extra features that could be included in a list like this, but I’m grouping them into three categories based on how they function: How do I add Gmail extensions to Chrome?.Tips to Get Started with Gmail Apps, Gmail Extensions and Gmail Add-ons.
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